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School Board to approve annual budget

The Mitchell Board of Education will be counting dollars at tonight's annual organizational meeting. Preparations for the upcoming school year are beginning as the board will be holding a public hearing for the 2016-17 Mitchell School District an...

Mitchell residents will vote at the Mitchell Career and Technical Education Academy, 821 N. Capital St., today. Voters can cast their ballots for the mayoral race, a one-year school board seat, a three-year school board seat and members of Ward 3 for their council representative. (Matt Gade/Republic)
Mitchell residents will vote at the Mitchell Career and Technical Education Academy, 821 N. Capital St., today. Voters can cast their ballots for the mayoral race, a one-year school board seat, a three-year school board seat and members of Ward 3 for their council representative. (Matt Gade/Republic)

The Mitchell Board of Education will be counting dollars at tonight's annual organizational meeting.

Preparations for the upcoming school year are beginning as the board will be holding a public hearing for the 2016-17 Mitchell School District and Mitchell Technical Institute budgets.

The meeting will be at 5 p.m. at the Mitchell Career and Technical Education Academy, and during this hearing, anyone can ask questions and suggest changes regarding the budget. Business Manager Steve Culhane will be present to share graphs, explain the projected tax levy and opt-out amount. He will also go over the school's tax share for the year for property owners of the district. The enrollment projection and tuition cost for MTI will also be discussed.

Following the public hearing, the board will be approving the budget.

Prior to a public hearing and budget approval, the board will consider approving K-12 budget supplement to cover areas in which the district overspent.

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After all of the budgetary matters are approved, the board will begin its reorganization for the next school year. This includes the seating of new board member Matthew Christiansen. Christiansen was appointed at the last regular board meeting following the resignation of Cory Aadland early this summer.

Christiansen will finish the remainder of Aadland's term, which ends in July 2017.

Part of the board's reorganization includes electing a new president and vice president. Deb Olson currently serves as president, while Neil Putnam serves as vice president.

Personnel

As part of the board's consent agenda, which includes open enrollment and claims, the board approved the following personnel changes:

• New hire: Lisa Bahe, 8th grade volleyball coach, compensation of $2,060, effective 2016-17 school year.

• Resignations: Keri Munsen, 8th grade volleyball coach, effective 2016-17 school year.

Consent Agenda

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The board will consider approving the following items of the consent agenda:

• The adoption of Roberts Rules of Order with the modification to permit the president to participate in discussion and vote.

• The continued use of the current signature plate until a new president's plate arrives, if necessary.

• The re-approval of the use of signature plate for all board checks.

• The re-adoption of the Imprest Fund for the 2016-17 school year.

• The Surety Bonds of the business manager and all other personnel.

• The membership in the Mitchell Chamber of Commerce.

• The designation of The Daily Republic as the official publisher for the district for 2016- 2017.

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• Firm of Churchill, Manolis, Freeman, Kludt, Shelton and Burns as legal counsel for the Mitchell School District for the 2016-17 fiscal year.

• The designation of Steve Culhane, business manager, Joseph Graves, superintendent, Mark Wilson, president/CEO of MTI and Jared Hofer, MTI dean of fiscal operations, as fiscal agents for federal programs.

• Designation of Culhane as fiscal agent for all financial accounts in accordance with SDCL 13-8-11.

• Designation of Culhane to invest and re-invest monies on behalf of the district.

• Designation of the building principals and MTI vice president for academic affairs, section 504 coordinator.

• Designation of Cory Aadland and Brittney Eide as Title IX coordinators.

• Designation of Graves as the Title I office for 2016-17.

• Culhane and Graves access to the district's safety deposit box.

• Authorization of the board president, Culhane, and Graves to sign passbook savings withdrawal slips for the district's needs.

• The Civil Rights Compliance statements.

• The authorization of persons to purchase surplus property on behalf of the district from SDFPA.

• The authorization of the superintendent or a designee to close any or all schools in the event of emergencies affecting the continued safe operations of schools.

• The membership in ASBSD.

Other Business

In other regular business, the board will:

• Consider the approval of Earned Interest Allocation Resolution, which provides that interest accruing on investments or deposits will be credited to the respective fund or general fund.

• Consider the approval of resolution to designate all official depositories.

• Approve the purchase agreement and authorization of superintendent of schools to sign documents closing the sale on MTI West Harriet real property. The property is 2.3 acres. Because of the enrollment increases and program expansions, MTI President Wilson and Chief Financial Officer Hofer have created a purchase agreement for land and a building located on West Harriet Street in Mitchell. Both of the properties are owned by Steve Schreiner. The recommended list price is $380,000 to $400,000.

• Consider the approval of successful bids for MTI shop and site house construction materials. Each year, a recommendation on the successful bidders for construction materials for the shop and site house are brought forward for the board. There are not final numbers yet, but they will be provided in today's meeting, along with a recommendation for the successful bidder, which will be the lowest bid that meets specifications.

• Approve the activity admission fees for the 2016-17 school year. The admission fees will remain the same as last year with students set at $3 per event and adults $5 per event. Annual student passes will cost $40.

• Authorize the membership in the South Dakota High School Activities Association. Without the membership, schools cannot participate in SDHSAA competitions. A deadline was extended for the Mitchell School District to approve the membership following the organizational meeting.

• Approve resolution in support of constitutional Amendment R on South Dakota Technical Institute. Amendment R, which recognizes technical institutes in the South Dakota Constitution, will allow institutes to separate from their K-12 school districts. If they choose to separate from their local boards, the technical institutes would be governed by another entity, separate from the Board of Regents.

• Approve the revised MTI and K-12 board policies 208, which is the conflict of interest disclosure and authorization, declare an emergency, waive second reading and adopt upon passage. New state legislation was passed concerning conflicts of interest as they pertain to school board members, business managers and school administrators.

• Hear board member reports and commentary.

• Hear a superintendent's report.

• Hear public commentary.

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