The Mitchell City Council will consider approving a firm to conduct the community's strategic planning and vision process during its 6 p.m. meeting today at Mitchell City Hall. The meeting is being held on a Tuesday due to the Martin Luther King Jr. Day holiday on Monday.
The city is considering a contract of $66,500 with Future IQ, a Minneapolis-based company that was selected from a pool of seven companies.
The project is to be funded through the remaining city council budget and the 2018 unspent contingency fund, according to City Administrator Stephanie Ellwein.
"While the proposal and the approval request is coming in above what the original estimate would be, I truly believe that the outcome of the community visioning process is incredibly important for the community," Ellwein said in the council agenda information. "By the city leading this effort, and funding the project, it ensures that the Mitchell community sees the process as a community process that everyone is invited to participate in, regardless if they are currently affiliated with a group that has participated in these efforts in the past."
According to the council agenda, there are five key areas for why Future IQ's was picked as the top candidate for the project: community engagement, data engagement and outcomes, firm experience, references and communication.
If approved, the project will be split into two phases. The first phase, which would include community engagement, is recommended to be completed by May to ensure that the youth are included in the engagement process. And the second phase would be scheduled for fall 2019, which includes developing "think tanks" to share interests and common concerns of the community. The goal is to present findings by October.
A committee comprised of members of the city council, Mitchell School District, Mitchell Technical Institute, Dakota Wesleyan University, business members, Mitchell Main Street and Beyond, the Convention and Visitors Bureau and Mitchell Area Development Corporation made the decision to pick Future IQ as the firm to do the strategic planning.
The following items will be considered as part of the consent agenda:
• Approve the minutes of the Jan. 7 council meeting and committee meeting.
• Approve department reports.
• Approve the following raffle permit: Masonic Hall Building Association with a drawing to be held Feb. 2, 2019.
• Set the date for the following hearings: Feb. 4, 2019 for the application of V.V. Inc. DBA Sudz to transfer retail (on-sale) liquor license located at 508 and 510 East Havens to Potter's Plus Studio LLC located at 100 North Main Street. Feb. 4, 2019 for the application of V.V. Inc. DBA Sudz, 508 and 510 East Havens for a new retail (on-off sale) wine license (video lottery excluded).
• Approve new taxi license applications for Cary Muilenburg, Robert Buchholz and Thomas Schaffner, all of Lyft.
• Approve gas and fuel quotations for Jan. 14, 2019.
• Approve Jan. 22, 2019 pay estimates.
• Approve bills, payroll, salary adjustments and new employee hires and authorize payment of recurring and other expenses as approved by the finance officer.
The council will consider the following items:
• Pledge of Allegiance, invocation from First United Methodist Church, roll call.
• Hear citizens' input.
• Hold a hearing and action on the application of Los 3 Amigos, LLC for a retail (on-off sale) malt beverage license located at 1522 W. Havens (video lottery excluded)
• Hold a hearing and action on the application of Los 3 Amigos, LLC for a retail (on-off sale) wine license located at 1522 W. Havens (video lottery excluded).
• Approval of Lori's Lift taxi license application (tabled from the Jan. 7 city council meeting).
• Approval of agreement No. A2019-01, Servicemen's and Legion Cemetery maintenance agreement.
• Approval of agreement No. A2019-03, Lakeview Vet Clinic animal shelter.
• Action on Resolution No. R2019-02, setting recurring small cell facility ROW recommendation at $270 per-site per-year.
• Action on Resolution No. R2019-03, a plat of Tract 1 of Boyd addition, an addition in the Northeast Quarter of the Southeast Quarter (NE1/4SE1/4) of Section 2, township 103 North, range 61 West of the 5th P.M. in Davison County.
• Action on Resolution No. R2019-04, a plat of Tract 1 of Nedved Addition, an addition in the Northeast Quarter of the Southeast Quarter (NE1/4, SE1/4) of Section 8, township 102 North, Range 60 West of the 5th P.M., in Davison County.
• Action on Resolution No. R2019-05, a plat of lot 15, block 9 of the Woods First Addition, a subdivision of the East 1/2 of the Southwest 1/4 of Section 23, T 103 N, R 60 W of the 5th P.M. in Mitchell.
• Action on Resolution No. R2019-06, a plat of lots 1, 2, 3 and 4 of WTC Addition in the Southeast 1/4 and the Southwest 1/4 of the Northeast 1/4 of Section 5, T 103 N, R 60 W of the 5th P. M. in Davison County.
• Action on Resolution No. R2019-07, a plat of lot 5 in Tract D, Wild Oak Golf Club addition in the city of Mitchell.
• Action to approve Resolution No. R2019-08, a resolution setting water rates for 2019 that would increase fees by $2 per month.
• Action to approve Resolution No. R2019-09, a resolution amending the 2019 sewer rates.
• Action on Resolution No. R2019-10, cemetery regulations and rates.
• Hold first reading on Ordinance No. O2019-01, trees and shrubs chapter updates.
• Hold first reading on Ordinance No. O2019-02, an ordinance that changes the zoning district classification of the real property legally described as lot 9, block 7, Rowley's first addition, from neighborhood shopping district to R2 single-family residential district.
• Consider executive session, citing legal discussion.