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Council set to approve contractor for Sanborn project

The Mitchell City Council is set to approve H&W Contracting as the low bidder for completing Phases II and III of the Sanborn Boulevard and bridge project during Monday's regular council meeting.

The Mitchell City Council is set to approve H&W Contracting as the low bidder for completing Phases II and III of the Sanborn Boulevard and bridge project during Monday's regular council meeting.

While the three bids submitted to complete the next phases of the Sanborn Boulevard and bridge projects came in above the engineer estimates on Jan. 17, the city staff and the project's engineering consultants, SPN Engineering and Brosz Engineering, recommended the low bidder, H&W Contracting, of Sioux Falls. The combined cost of the three projects is $8,530,086.96.

According to a city document from Public Works Director Kyle Croce, the estimated timeline for Phase II and the bridge improvement project is March to November 2019, while Phase III of the Sanborn construction is scheduled to be executed in 2020.

The city has budgeted $4,582,000 for Phase II, along with $891,250 for the bridge project, which comes to a total of $5,473,250. A Bridge Improvement Grant with the South Dakota Department of Transportation is also incorporated in the bid and will be utilized to help fund the bridge improvements.

Phase II of the project encompasses construction on Sanborn between First and Seventh Avenues, which includes complete reconstruction of water and sewer utilities, sidewalk and curb and gutter. The project will be built with concrete pavement based on the success of Phase I in 2018 and for cost savings, Croce said. Phase III of the project entails work between Seventh and Ninth Avenues on Sanborn, along with storm sewer work to help the flooding of that area during heavy rainstorms.

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H&W Contracting submitted bids January 17 for all three parts of the construction projects, which included Sanborn Phase II, with a bid of $4,695,995.22; Sanborn Phase III, $3,264,121.45; and the bridge project, $569,970.29.

Consent agenda

The following items will be considered as part of the consent agenda:

• Approve the minutes of the Jan. 22 council meeting, Jan. 23 special council meeting and committee meeting.

• Set the date for the following raffle permits: VFW Post 2750 with a drawing to be held June 1; Dakota Wesleyan University with a drawing to be held Feb. 16 at the Corn Palace during the DWU basketball game; Mitchell Skating and Hockey Association with a drawing to be held Feb. 23; Gertie Belle Rogers Elementary School with a drawing to be held March 23.

• Set the date for the following hearings: Feb. 19, 2019 for the application of MG Oil Company to transfer retail (on-sale) liquor license located at 1801 N. Main St., Suite 1 to MG Oil Company, doing business as Thirsty's, located at 1500 N. Duff St., Suite B. Feb. 19, 2019 for the application of Meyers Oil Company Inc., doing business as D'Luxe Casino to transfer retail (on-off sale) malt beverage license located at 1510 South Burr St., Suite C, to Hohn Partnership, LLC, 1510 South Burr St., Suite C.

• Approve authorization to accept the S. Dakota Department of Transportation 5310 grant funds for repair and maintenance.

• Approve purchase authorization of a wastewater department pickup, a 2019 Ford F250 4x4 Regular Cab for $30,500.

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• Approve purchase authorization of a new patrol car, a 2020 Ford Explorer Interceptor SUV from Vern Eide Ford for $33,995.

• Approve Joe Schlimgen to the Golf and Cemetery Board for a three-year term.

• Approve Feb. 4 pay estimates.

• Approve bills, payroll, salary adjustments and new employee hires and authorize payment of recurring and other expenses as approved by the finance officer.

Other business

The council will consider the following items:

• Pledge of Allegiance, invocation from New Home and St. Mary's, roll call, hear citizens' input.

• Hold a hearing and action on the application of V.V. Inc. doing business as Sudz to transfer retail (on-sale) liquor license located at 508 and 510 East Havens to Potter's Plus Studio located at 100 North Main St..

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• Hold a hearing and action on the application of V.V. Inc. doing business as Sudz, 508 and 510 East Havens for a new retail (on-off sale) wine license (video lottery excluded).

• Authorize to use remaining 2018 funds for 2019 in the amount of $11,566 for completion of Recreation Center locker room remodel.

• Approve agreement No. A2019-04, a partial settlement agreement with Puetz Corporation, which will have Puetz pay the city $8,952 to resolve the city's weld costs claim against the contractor for discrepancies regarding welds in the Mitchell Indoor Aquatic Center pool.

• Approve Resolution No. R2019-12, a resolution giving approval to certain sewer facility improvements, giving approval to the issuance and sale of revenue bonds, in one or more series, to finance, directly or indirectly, the improvements to the facilities; Approving the form of the loan agreement and the revenue bonds and pledging project revenues and collateral to secure the payment of the revenue bond; and creating special funds and accounts for the administration of funds for operation of the system and retirement of the revenue bonds and providing for a segregated special charge or surcharge for the payment of the bonds.

• Approve Resolution No. R2019-13, a resolution giving approval to certain drinking water facilities improvements, giving approval to the issuance and sale of a revenue bond to finance, directly or indirectly, the improvements to the facilities, approving the form of the loan agreement and the revenue bond and pledging revenue and collateral to secure the payment of the revenue bond, and creating special funds and accounts for the administration of funds for operation of the system and retirement of the revenue bond.

• Action on Resolution No. R2019-14, a plat of lot 1 of DN&KN addition in the SE 1/4 of the SE 1/4 of the NE 1/4 of the SE 1/4 of section 36, T 104 N, R 61 W of the 5th P.M., in Davison County.

• Second reading of Ordinance No. O2019-01, trees and shrubs chapter updates.

• Second reading of Ordinance No. O2019-02, an ordinance that changes the zoning district classification of the real property legally described as lot 9, block 7, Rowley's 1st addition, in the city of Mitchell, from Neighborhood Shopping District to R2 Single Family Residential District.

• Consider to enter an executive session, citing legal discussions.

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