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Aquatics facility construction contract award expected

The Mitchell City Council will be met with a full plate of agenda items, but three items stand out above the rest. During Tuesday's council's meeting, which was delayed from Monday due to Martin Luther King Jr. Day, the council will consider awar...

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The Mitchell City Council will be met with a full plate of agenda items, but three items stand out above the rest.

During Tuesday's council's meeting, which was delayed from Monday due to Martin Luther King Jr. Day, the council will consider awarding a contract for construction of its $8 million voter-approved indoor pool, the authorization to allow the Mitchell Baseball Association to construct a training facility on city land and decide who will provide the city with recycling services.

The meeting will be held at City Hall in Mitchell, and will kick off at 6 p.m. for a discussion on recycling bids before the official City Council meeting begins.

Perhaps most prominent among the agenda items is awarding the bid for the $8 million aquatic facility.

The city recommended awarding the bid to Mitchell-based Puetz Corporation despite Puetz not offering the lowest base bid or the lowest bid including all alternates. Puetz did, however, provide the lowest bid when the two most costly alternate expenses are cut, expenses that would have forced the city to exceed its $8,058,880 budget when accounting for $629,415 in professional and testing fees and a $35,465 contingency fund.

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Puetz's bid, including the seven approved alternate costs, barely bested Sioux Falls-based Sunkota Construction, Inc. Puetz's bid came in at $7,429,500 when including seven alternates, and Sunkota's bid was $7,433,000. But if the city had accepted the base bid or all nine alternates, Sunkota would be awarded the contract.

The total cost for the project is expected to reach $8,094,380, with $35,500 in storm sewer funds accounting for the expenses over the voter-approved budget.

The City Council does not have to accept the city's recommendation of Puetz, and can decide not to include the storm sewer work or any alternates. The contract will be awarded to the bidder, which will be determined by the items the council approves within the contract.

If approved, Puetz would add another major project to a long list of structures throughout Mitchell. Puetz is wrapping up work on the Mitchell School District's $15.3 million performing arts center and led design and construction of the Dakota Wesleyan University/Avera Sports and Wellness Complex. The firm also worked on the construction of Mitchell Technical Institute's Nordby Trades Center.

The council will also consider approving a lease agreement with the Mitchell Baseball Association to allow the organization to build an 80-foot by 120-foot training facility on city-owned land. The facility would be constructed at the corner of West 15th Avenue and North Iowa Street, just north of the Cadwell Sports Complex.

If approved, Mitchell Baseball would fund the entirety of the construction and pay the city of Mitchell $300 per year plus utility costs. The lease would last 20 years.

The City Council will also consider awarding a contract to provide recycling services to the city of Mitchell.

The city received bids from two companies, Mitchell-based Petrik Sanitation and current recycling provider Aberdeen-based Dependable Sanitation. Dependable Sanitation offered a low bid of $285,600 per year for curbside recycling, while Petrik offered the same service for $310,224 annually. Petrik also provided a bid for single stream recycling, which allows residents to place all of their recycling into one container without separation, at an annual cost of $289,992 per year.

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Included in the council agenda are six comments regarding recycling, which offer varying responses. Many of the commenters approved of the larger containers provided by Petrik, at more than 90 gallons compared to Dependable's 18-gallon bin. Others spoke in favor of approving a contract for a local company like Petrik.

No comments were made expressly in favor of Dependable.

Consent agenda

The council will consider approving the following items of the consent agenda:

• City Council minutes from the Jan. 3 meeting, various department reports and committee reports from the Nov. 28 Planning Commission and the Jan. 3 Traffic Commission minutes.

• A raffle permit from Pheasants Forever, with a drawing to be held on Oct. 21.

• Set Feb. 6 as the date for the following hearings: An application from Overtime Event Center for a special event liquor license for Feb. 11 at Overtime Event Center, 812, N. Rowley St., for the Grayson Bean Bag Tournament; An application to transfer retail on-sale liquor license RL-5732 from Blarney's LLC, doing business as Blarney's Sports Bar & Grill, 2100 Highland Way No. W, to the same business due to a change in stock ownership; An application to transfer retail on-sale liquor license RL-5350 from Lucky's LLC, doing business as Dr. Lucky's Bar & Grill, 205 N. Main St., to Tapp Enterprises, LLC, doing business as Dr. Lucky's Bar & Grill, 205 N. Main St.

• The purchase of a 2017 Ford Explorer Interceptor SUV from Vern Eide Ford of Mitchell for $29,446. The vehicle will be funded through the public safety budget.

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• Set 1:30 p.m. on Jan. 31 as the bid date for Storm Sewer Utilities City Project 2017-11.

• Pay estimates, bills, payroll, salary adjustments, new employee hires and payment of recurring and other expenses in advance as approved by the finance officer.

Agenda items

The council will consider the following agenda items:

• Host a public input and discussion session on recycling bid proposals at 6 p.m.

• Call the City Council meeting to order, conduct the Pledge of Allegiance, hear an invocation from First United Methodist Church, conduct roll call and hear public input.

• Hold a hearing on the application of Overtime Steakhouse & Sports Bar for a special event liquor license, located at Overtime Event Center, for the 2017 Mitchell Chamber & Development Corporation Annual Recognition Night on Jan. 20.

• Action to set Feb. 6 as the date to consider a conditional use permit for Stephanie Kampshoff to operate a family residential child care center in her home located 622 S. Minnesota St.

• Action to award a bid for city recycling.

• Action to award a bid to construct the indoor aquatic center.

• Action on a two-year clubhouse manager agreement with Lakeview Golf Course Clubhouse Manager Eric Hieb.

• Action to approve or deny an estimated $28,380 to $31,180 agreement for consulting engineering services with Sustainable Engineering Group to assess and test systems at the Mitchell Activities Center's ice arena.

• Action to approve or deny agreement No. A-2017-3 to allow Mayor Jerry Toomey to serve as signatory and approve a grant agreement for airport pavement maintenance.

• Action on Resolution No. R2017-03, the annexation of property near North Ohlman Street in Mitchell. The request comes from RR Enterprises, which manages Village Bowl. Last year, RR Enterprises was granted malt beverage and wine licenses by Davison County, and admitted its intentions were to have those licenses annexed into the city of Mitchell.

• Action on Resolution No. R2017-04, to approve a plat of J.L. Oberembt's First Addition.

• Action on Resolution No. 2017-06, which would allow Lake House, a Mitchell restaurant, to land a helicopter next to its premises for aerial tours on Jan. 20.

• Action on Resolution No. 2017-07, which would approve a lease agreement with Mitchell Baseball Association to build a training facility between South Dakota Highway 37, West 15th Avenue and North Iowa Street.

• Hold the first reading of Ordinance No. O2017-01, which would change the zoning at the site location for the Mitchell Baseball facility from high density residential to public lands and institution zoning.

• Enter an executive session for consultation with legal counsel or reviewing communication from legal counsel about proposed or pending litigation or contractual matters.

• Action on Resolution No. 2017, a resolution delegating authority to the mayor to negotiate settlement terms and execute a final agreement regarding a case involving the recoupment of law enforcement officer training fees.

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