Special Meeting, Ethan Town Board, 9-21-2020 The Town of Ethan board met in a special session on September 21, 2020, at 6:00 pm in the Ethan City Hall.
Special Meeting, Ethan Town Board, 9-21-2020
The Town of Ethan board met in a special session on September 21, 2020, at 6:00 pm in the Ethan City Hall. Trustees present were Lisa Hjellum, Gregg Thibodeau, Jason Koch, Megan Perry and Bob Riggs. City personnel present: Betty Raymond.
Chairman Thibodeau called the meeting to order and led the Pledge of Allegiance. All motions were unanimously voted as aye unless stated otherwise.
APPROVAL OF AGENDA: The agenda was approved on motion by Perry, second by Riggs, after moving the Nuisance Report to Executive Session for discussion of legal matters per SD Codified Law.
APPROVAL OF MINUTES:
Minutes from the September 9th meeting were approved on motion by Koch, second by Hjellum. There were no Community Center minutes.
APPROVAL OF CLAIMS:
Motion by Riggs, second by Koch, to approve claims.
General, sewer, water, preservation and community center funds * SD Retirement System, $585.50; Aaron Electric, museum lights $673.40; Card Services, $354.20; Ethan School District, portion of ditch work $3000.00; Farmers Alliance, spray $101.72; Menards, supplies $16.31; Mitchell Concrete, park equipment $276.00; SD Department of Revenue, sales tax $105.53; US Treasury, employment taxes $1262.56.
Finance Officer discussed current budget status. Also discussed the copier and that is it more cost effective to do a longer lease. Copier would be installed for 2021 budget period.
PUBLIC WORKS REPORT: In Dave's absence, Gregg discussed the culvert flushing that was done and also a sewer issue that is on private property.
CITIZEN INPUT: none.
Budget - 2nd reading: Discussed the budget noting the increase for the purchase of office equipment made at the first reading. Motion made by Riggs, second by Hjellum, to approve the 2021 budget. This will be published separately from the minutes.
Amend 2020 budget for FEMA funds: After discussion the 2020 budget was supplemented as follows on motion by Perry, second by Riggs.
RESOLUTION NO. 2020-3
AUTOMATIC SUPPLEMENTAL APPROPRIATION
WHEREAS, the Town of Ethan incurred expenses from the 2019 flooding disasters, grants from FEMA were applied for to reimburse for those expenses.
In order to account for these funds and expenses that were not previously appropriated for in 2020, it is proposed that the following automatic
Supplemental appropriations be made and is hereby adopted in accordance with SDCL 9-21-9.1 & 2.
431.425 Street Repairs $7695.53
432-425 Repairs & Maintenance $20,000.00
Source of Funding
331.12 FEMA Funds $7695.53$20,000.00
Gregg Thibodeau, Chairman Attest: Betty Raymond, Finance Officer
Changes to Office for Social Distancing: Finance Officer discussed cost of changing office window to a pass-through thus preventing entry into the office. Discussed instead to change the door to a split door. Will check into the cost of this.
Ethan Lake: Discussed proposed gift of the park/boat dock area to the City. Also discussed seeing if the State would be able to manage the area since the lake is under control of Game, Fish & Parks. Will discuss with the attorney handling the property transfer.
NEW BUSINESS: none
EXECUTIVE SESSION (per SDCL 1-25-2, 3): At 6:55 pm motion made by Thibodeau, second by Perry, to enter into executive session for legal discussions. At 7:20 pm Thibodeau declared executive session concluded. No motions were necessary.
The next board meeting will be October 12th at 6:00 pm. Motion by Hjellum, second by Koch, to adjourn at 7:25 pm.
Betty Raymond Gregg Thibodeau
Finance Officer Chairman
APPROPRIATIONS ORDINANCE NO. 2020-03
2021 APPROPRIATION ORDINANCE
Be it ordained by the Municipality of Ethan that the following sums are appropriated to meet the obligations of the municipality.
GENERAL COMMUNITYPARK HISTORICAL
410 General Government14,895.00
411.1 Municipal Board
and President 10,000.00
414 Financial Administration
414.2 Finance Office37,860.00
419.2 General Government
420 Public Safety
430 Public Works
431 Highways and Streets103,850.00
440 Health and Welfare
451.4 Community Center14,000.0010,000.00
452 Parks11,595.00 12,000.00
457 Historical Preservation900.00
470 Debt Service4,420.00
Total 2020 Appropriations273,880.00 10,000.00 12,000.00900.00
Means of Finance:
Unassigned Fund Balance95,301.008,000.0012,000.00900.00
320 Licenses and Permits1,450.00
340 Charges for Goods
350 Miscellaneous Revenue1,512.002,000.00
Total Means of Finance273,880.0010,000.0012,000.00900.00
WATER FUNDSEWER FUND
Beginning Unrestricted Cash26,550.0010,990.00
Less Appropriations (Expenses)(103,650.00)(88,140.00)
Less Estimated Surplus to be
Transferred to GF
ESTIMATED SURPLUS RETAINED0.000.00
The finance officer is directed to certify $ 76,916.00 of tax levies made in this ordinance to the County Auditor.
Attest: Finance OfficerDate
Approve: 1st read 9/9/2020
Approve: 2nd read 9/21/2020
Published once at the approximate cost of $109.77.
(Sept. 26, 2020) 2860209