July 14, 2020 CALL TO ORDER Chairperson Bode called the regular meeting of the Davison County Board of Commissioners to order at 9:00 a.
July 14, 2020
CALL TO ORDER
Chairperson Bode called the regular meeting of the Davison County Board of Commissioners to order at 9:00 a.m. All members of the Board were present. Also present was Deputy Auditor Matthews.
The Pledge of Allegiance was led by Chairperson Bode.
Motion by Kiner, second by Claggett to approve the minutes from the June 30, 2020 meeting. All members voted aye. Motion carried.
Ron Long of Dakota Campground and a Davison County resident appeared before the board to voice two concerns. Ron stated that the speed of travel near Dakota Campground on E. Spruce has been getting out of control. Ron stated that the posted speed limit is 25 MPH, and that by his estimates he has observed many vehicles traveling in speeds excess of 50 MPH. Chairperson Bode asked Mr. Long if he has previously contracted the Davison County Sheriff's Office. Ron stated he has indeed, on numerous occasions. He stated that a few years back a speed study was conducted, and a portable speed sign has been placed there in the past. Chairperson Bode stated that she would discuss the matter with the Sheriff's office.
Mr. Long also addressed the construction on the interstate overpass near Mt. Vernon. Mr. Long stated his concern that a proper detour is being provided. Long stated that it has caused increased traffic and damage to surrounding township roads. Chairperson Bode stated that the issue is a common concern; she and Highway Superintendent Weinberg have discussed the project and Weinberg has contacted the state. Bode further stated that the project plans did not provide funding for a secondary route and is not certain if the state can be held accountable for damages.
Commissioner Reider and the rest of the board thanked Mr. Long for appearing.
Chairperson Bode reported that she will be attending the SDML Workers Comp Board Meetings on July 16th and 17th in Rapid City. Bode stated she will be meeting with Katie Buschbach, Youth Diversion Coordinator, on July 15th to discuss the program. Also, Bode stated the Weed Board is scheduled to meet on July 15th.
Commissioner Claggett inquired on the progress of spraying weeds on the land the County owns and leases. The property is legally described as the NE 1/4 of Section 33 T 104N-R61 W, Badger Twp, Davison County, SD. Chairperson Bode stated that the matter is still ongoing and she will discuss the issue with the State's Attorney's Office and the Weed Board.
Commissioner Kiner reported that the Mental Health Board meeting that was be to held on July 15th has been canceled.
Commissioner Weitala reported that she traveled last week and was at airports in Sioux Falls, Chicago, IL, and Charlotte, NC. Weitala stated that planes were full, the airports were busy, masks were being worn, and in her opinion it felt safe.
Deputy Emergency Management Administrator Mark Jenniges reported that Davita Mitchell Dialysis is having issues finding reasonable transportation for Covid-19 positive patients to receive treatment. Jenniges stated that he is working with them to find a solution. Commissioner Claggett suggested contacting the City of Mitchell to see if a Palace Transport bus could accommodate.
At the request of Deputy Auditor Matthews, motion by Claggett, second by Weitala to amend the agenda as follows; agenda item at 9:30 a.m. Approve Plats add Bruce Gillam Jr., at 10:10 a.m. add advertise and set bid date for a highway project, at 11:45 add sign admission of service, at 11:45 a.m. remove agenda item approve DOE new Hire as the Salary Committee has yet to consider. All members voted aye. Motion carried.
RECESS BOARD OF COMMISSIONERS/CONVENE BOARD OF ADJUSTMENT
At 9:15 a.m., motion by Kiner, second by Claggett to recess Board of Commissioners and convene Board of Adjustment. All members voted aye. Motion carried.
ADJOURN BOARD OF ADJUSTMENT/RECONVENE BOARD OF COMMISSIONERS
At 9:30 a.m., motion by Reider, second by Kiner to adjourn Board of Adjustment and reconvene Board of Commissioners. All members voted aye. Motion carried.
Motion by Reider, second by Claggett to approve a Survey Plat of Lot A of Kleinsasser Addition in the SE Â¼ of Section 21, T 102 N, R 60 W of the 5th P.M., Davison County, South Dakota. All members voted aye. Motion carried.
Motion by Kiner, second by Reider to approve a Survey Plat of Lot 1 of T and J Addition, a subdivision of irregular tract No. 2 in the SE Â¼ of Section 2, T 101 N, R 60 W of the 5th P.M., Davison County, South Dakota. All members voted aye. Motion carried.
Motion by Claggett, second by Kiner to approve a Survey Plat of Tract A of Gillam's Addition, in the NE Â¼ of the NW Â¼ of Section 24, T 102 N, R 61 W of the 5th P.M., Davison County, South Dakota. All members voted aye. Motion carried.
RECLASSIFY JAIL EMPLOYEE
At the request of Corrections Administrator Radel, motion by Reider, second by Claggett to reclassify Marcus Urban from part-time 24/7 Officer to part-time Corrections Officer with a rate of $17.54 per hour, effective July 11, 2020, with $.50 increase after successful completion of a six-month introductory period. All members voted aye. Motion carried.
RENEW FOOD SERVICE CONTRACT
At the request of Corrections Administrator Radel, motion by Kiner, second by Claggett to renew the Summit Food Service contract for managed food services for the jail for the period between January 1, 2020 and December 31, 2020 with a 2.9% increased cost per meal. All members voted aye. Motion carried.
APPROVE ADDITIONAL JAIL REMODELING
At the request of Corrections Administrator Radel, motion by Reider, second by Claggett to accept a quote from Superior Janitorial to strip, seal & wax jail pods, cells, and hallway floors at the Davison County Jail, with a total cost of $4,280. All members voted aye. Motion carried.
At the request of Corrections Administrator Radel, motion by Kiner, second by Weitala to accept the resignation of full-time Corrections Officer Anthony Cervantes, effective July 28, 2020. All members voted aye. Motion carried.
JAIL BIANNUAL REPORT
Corrections Administrator Radel presented the six-month jail report for 2020. It was reported that the inmate totals were down in March, April, and May, however the totals returned to normal in June. Radel also reported that the jail overtime is significantly down in 2020 averaging 9 hours per week. The full report can be found on file at the Davison County Auditor's office.
ADVERTISE FOR SEALED BIDS
Motion by Kiner, second by Claggett to advertise for bids for the construction of the Structure 18-120-153 Replacement & Approach Grading Project which will be accepted until 5:00 p.m., August 3, 2020 at the Davison County Auditor's office, opened at 9:30 a.m., August 4, 2020 in the Davison County Commission Chambers, 1420 N. Main St., Mitchell, SD. All bids must be sealed, and no walk-ins will be accepted. The issuing office for the bidding documents is: Civil Design Inc., Attn: Chris Brozik, PE, 609 Main Ave. S., Brookings, SD 57006, (605) 696-3200. All members voted aye. Motion carried.
AUTHORIZE INSURANCE VEHICLE BUYBACK
Motion by Kiner, second by Reider to authorize the buyback of a totaled 2007 STRG LT 8500 truck at a cost of $5,185.00, in which the county will receive the vehicle and $36,265.00. All members voted aye. Motion carried.
OPEN GRAVEL BIDS
Motion by Kiner, second by Weitala to open Highway Gravel Bids. All members voted aye. Motion carried.
CLOSE GRAVEL BIDS
Motion by Claggett, second by Kiner to close Highway Gravel Bids. All members voted aye. Motion carried.
AWARD GRAVEL BID
Motion by Reider, second by Kiner to award Dixie Veurink Trucking the bid to supply 100,000 tons of 3/4 gravel crushed over a 4-year contract. Their cost is $3.75/ton with additional $1.00 royalties going to the pit owner Brian Nesheim. All members voted aye. Motion carried.
BAT REMOVAL DISCUSSION
Highway Superintendent Weinberg presented to the board a proposal from Central Plains Bat Removal from Sioux Falls to remove the bats from the Davison County Highway building. The Board requested that we obtain a second opinion from another pest removal company. Weinberg stated it has been difficult getting someone to look at the building. Commissioner Claggett and Kiner stated they would reach out to Premier Pest Control.
At the request of Highway Superintendent Weinberg, motion by Reider, second by Claggett to authorize the purchase of a 2020 Caterpillar 150-15AWD from Butler Machinery at a cost of $352,087.04 over a 9 year contract. All members voted aye. Motion carried.
WEBSITE COMMITTEE REPORT
James Matthews and Jeff Bathke of the Website Committee reported on a meeting that was held on July 7, 2020. Matthews reported that after the County Commission meeting on June 30, 2020 where all departments were in attendance and the website issues were discussed, an email was sent to all department heads requesting changes to be made or to bring to the attention of the Website Committee any issues they had. Many departments did not respond and have not yet made any changes. Matthews also stated as it has been in the past that all departments are responsible for updating and keeping their pages current. The members of the committee request that each department appoint a point person to do so. The website committee will provide instruction and guidance, so everyone is comfortable making their updates.
COURTHOUSE BASEMENT DISCUSSION
Physical Plant Manager Ruml presented the plans for the courthouse basement project created by L.L. Jirsa Architect. No action taken.
Motion by Reider, second by Weitala to approve the following bills for payment. All members voted aye. Motion carried.
JUD: Witness & Jury Fees/Jurors-495.36; STATES ATTY: Prof Fees/James D Taylor P.C.-4,211.70; PUB SFTY BLDG: Gas & Electric/Northwestern Energy-10.78; DOE: Supplies/First Bankcard-165.56; COORD: Copy Mach Maint/Elite Business Systems-20.45; JAIL: Minor Equip/First Bankcard-75.92.
COMM: Prof Fees/US Treasury; Dept of the Treasury IRS152.40, Publishing/Daily Republic Forum Comm-217.47, Utilities/Mitchell Telecom-60.67; ELECT: Supplies/Election Systems & Software-166.60, Susan Kiepke-26.88; JUD: Prof Fees/Stephanie Moen & Assoc-346.20; AUD: ACH PMT/Cortrust Bank-15.00, Rentals/Microfilm Imaging-147.00, Utilities/Susan Kiepke-50.00, Mitchell Telecom-60.68; TREAS: Supplies/First Dakota Nat'l Bank-3.00, McLeod's Printing-19.32, State MV Supplies/McLeod's Printing-19.34, Utilities/David Beintema-50.00, Mitchell Telecom-122.23, Mainframe Support/Bruce Mastel-35.00; STATES ATTY: Prof Fees/Verizon Wireless VSAT NO-100.00, Med Prof Fees/Avera QOP Health Serv-1,443.00, Diversion Service & Fees/A & B Business-4,334.90, On Sight LLC-4,811.24, Repairs & Maint/Dakota Data Shred-48.00, Utilities/Catherine Buschbach-50.00, Mitchell Telecom-122.40; CRT APPTED ATTY: Crt Appted Atty/Mairose & Steele Prof LLC-564.10; A & N: A & N Child/Tinan & Smith-2,966.95; PUB SFTY BLDG: Contracts/Precision Weed Spraying-275.00, Repairs/Ron's Bicycle & Locksmith-12.00, Supplies/Jones Supplies-84.36, Gas & Electric/Northwestern Energy-6,869.08, Garbage/Miedema Sanitation-150.00, Phone/Roger Collins-50.00, Elevator Service/Schumacher Elevator-412.71, Buildings/Arctic Refridgeration-60,973.35; CRTHOUSE: Repairs & Maint/Golden West-75.00, Menards-10.95, Precision Weed Spraying-135.00, Santel Communications-45.00, Supplies/Menards-6.99, Cable TV/Mitchell Telecom-91.43, Water & Sewer/City of Mitchell-291.00, Garbage/Miedema Sanitation-101.00, Phone/Joel Rang-50.00, Elevator Service/Schumacher Elevator-450.24, Buildings/L.L. Jirsa Architect-500.00, Menards-179.98, Montgomery's Furniture-2,983.00, Olinger Carpet Service-1,101.00, Minor Equip/Menards-16.98; DOE: Supplies/Innovative Office-32.83, Utilities/Blake Biggerstaff-50.00, Kathy Goetsch-50.00, Jon Horton-50.00, Mitchell Telecom-123.56, Carla Wittstruck-50.00, Software Services/Bruce Mastel-26.25; ROD: Rentals/Bureau of Administration-25.85, Microfilm Imaging-485.00, Supplies/Deb Young-7.98, Microfilm Supplies/Bureau of Administration-126.60, Utilities/Mitchell Telecom-126.07, Prog Support/Bruce Mastel-35.00; NORTH OFF: Repairs/Golden West-89.97, Precision Weed Spraying-135.00, Thune's True Value-7.96, Supplies/Jones Supplies-64.74, Garbage/Miedema Sanitation-83.00, Phone/Mitchell Telecom-95.77; VET: Utilities/Craig Bennett-50.00, Mitchell Telecom-139.45; COORD: IT Contract/Tech Solutions-9,480.00, Postage/Qualified Presort-778.42, Postage Meter Fees/Qualified Presort-229.44, Copy Mach Maint/A & B Business-77.95, Elite Business Systems-20.45; SHERIFF: Repairs Patrol Car/TMA-23.47, Car Wash/Mega Wash-40.00, Utilities/Mitchell Telecom-638.49, Cellular Service/Dawn Grissom-50.00,; JAIL: Medicine/Avera Medical Group-10.65, Mitchell Clinic-51.63, Fed Inmate Med-Mitchell Clinic-38.00, Bldg Maint/Menards-17.48, Sherwin Williams-386.51, Ofc Supplies/Innovative Office-225.73, Jail Supplies/Bob Barker Co-97.52, County Fair Food Store-17.94, Jones Supplies-363.94, Menards-26.30, McKesson Medical-19.18, Pheasantland Ind-137.10, Thune's True Value-52.89, Laundry Supplies/Ameripride Services-278.95, Jones Supplies-78.41, Kitchen Supplies/Cash-Wa Distributing-219.38, Jones Supplies-190.50, Prisoner Food/Summit Food Service-11,508.16, Cable TV/Mitchell Telecom-91.43, Water Softener/Darrington Water-45.00, Contracts/Hard Drive Outlet-385.44, Minor Equip/Menards-51.72, Santel Communications-798.00; WELFARE: Hospital/Avera Heart Hosp-17,174.07, Supplies/McLeod's Printing-12.52, Qualified Presort-10.69, Transients/Kwik Phil-15.00, Ofc Utilities/Debra Emme-50.00, Midcontinent-37.50, Mitchell Telecom-59.29; HANDICAP: Ment Hand/Dept of Revenue Remittance Center-1,685.96, Dakotabilities/540.00; MENTAL ILL: Committals/Douglas Papendick-485.00, Hearings/Avera McKennan Hosp-1,427.08, Donahoe Law Firm-526.10, Lewis & Clark BHS-534.00, Dean Schaefer-312.00, Yankton Co Treasurer-348.10; FAIR: Repairs & Maint/Menards-11.13, Santel Comm-40.00, Water & Sewer/Davison Rural Water-65.90, Garbage/Miedema Sanitation-101.00, Buildings/Menards-55.76; CO EXTENSION: Postage/Qualified Presort-10.70, Supplies/Menards-88.96, Utilities/Bureau of Administration-18.00, Midcontinent-37.50, Mitchell Telecom-60.55; SOIL: Prof Fees/Davison Co Soil Conserv Dist-6,250.00; WEED: Repairs/Boyer Trucks-47.62, Runnings Supply-22.49, Postage/Greg Geppert-7.10, Supplies/Heartland AG Systems-12.60, Utilities/Mitchell Telecom-113.45; P & Z: Publishing/Daily Republic Forum Comm-57.55; HIWAY: Repairs & Maint/Butler Machinery-1,492.16, Carquest of Mitchell-89.50, CHS Farmers Alliance-159.38, Mitchell Iron & Supply-123.34, Sturdevant's Auto Parts-56.74, Wheelco Truck & Trailer-371.13, Supplies & Materials/A-OX Welding-186.36, Ameripride Services-212.24, Carquest of Mitchell-503.97, Dept of Revenue Remittance Center-441.65, Elite Business Systems-58.86, Jones Supplies-98.98, Thune's True Value-.40, Gas & Fuel/Cubby's Inc-4.26, Utilities/City of Mt. Vernon-90.00, Miedema Sanitation-83.00, Mitchell Telecom-204.88, Santel Comm-41.73, Mat Overlay/Commercial Asphalt-613,040.40, Projects/Forterra Pipe & Precast-672.00, SD Dept of Transporation-13,356.96, Spencer Quarries-8,588.22, Other Projects/SD Dept of Transporation-411.38; EM: Repairs & Maint/Mega Wash-13.00, Travel & Conf/SDEMA-130.00, Utilities/Jeff Bathke-50.00, Golden West-89.85, Mitchell Telecom-83.83, Dues/SDEMA-60.00; LIABILITIES: Fairgrounds Dep/Christina Reimnitz-200.00.
Motion by Weitala, second by Reider to acknowledge volunteers for the month of July 2020, with a full list on file in the Auditor's office. All members voted aye. Motion carried.
DENY WELFARE CLAIM
As per the recommendation of Welfare Administrative Assistant Emme, motion by Kiner, second by Weitala to deny welfare claim number 2018 applicant does not qualify for assistance. All members voted aye. Motion carried.
SIGN ADMISSION OF SERVICE
Motion by Claggett, second by Reider to authorize chairperson to sign an admission of service pertaining to an appeal from Avera Heart Hospital. All members voted aye. Motion carried.
APPROVE AUDITOR'S ACCOUNT WITH TREASURER
Motion by Claggett, second by Weitala to approve the June 2020 Auditor's Account with the Treasurer in the amount of $8,129,282.16. All members voted aye. Motion carried.
Motion by Weitala, second by Claggett to authorize chairperson to sign department head timesheets as supervisor. All members voted aye. Motion carried.
REVIEW OF 2021 BUDGET REQUESTS
The commissioners began their review of the 2021 budget requests with Auditor Kiepke. ADJOURN
At 12:55 p.m., Chairperson Bode adjourned the meeting and set the next regular Board of Commissioners meeting for July 21st at 9:00 a.m.
James Matthews, Deputy Auditor
Brenda Bode, Chairperson
Published 1 time at the total approximate cost of $187.60.
(July 22, 2020)2849589